Tips For Hosting You Destination Wedding Guests


Welcome Guests To Your Destination – When they get to your location, they’ll want a cold beverage after experiencing the tropical heat and a few moments to refresh and recharge. Have the hotel staff greet everyone with a drink, and leave a handwritten note in each room that says something along the lines of, “Welcome to Jamaica. Jamaica No Problem! We look forward to seeing you soon.” 

And while welcome bags aren’t a must do, they’re a thoughtful way to give guests their bearings and a feel for the country. Fave items for welcome bags are local items such as rum, coffee, sweets and souvenirs. Other items you can include sunblock and mosquito repellant. As a personal touch, include a local guidebook and map.

Be Considerate of Guests: You more than likely arrived a  day or two before your guests and you are ready to get things going but keep your welcome gathering casual since guests might be jet-lagged. A laid-back cocktail party or informal dinner eases people into vacation mode and encourages conversations. This is also the best time for all your loved ones to meet one another before a more formal event, like your ceremony.

Arrange some group activities: The key is to entertain your guests without overwhelming them. Take them to experience some popular sites or sample some local cuisine. Include everyone: Keep in mind that not everyone is comfortable in a swimsuit, and your elderly relatives may not be up for alot. Guests should be able to have fun whether they’re participating or just observing from a distance. Ideal activities are those that are easy and don’t leave anybody behind. Leaving hiking, river rafting etc. for your personal trips or for trips with close close friends.

Allow guests time off from your schedule: Yes, your friends and family are there to enjoy your wedding, but it’s also their vacation. To make sure they get the chance to hang out by the pool or explore Jamaica independently limit activities to one a day (nothing before 9:30 a.m.), and avoid anything too long or too far away. For those who will be staying close to the hotel let them know where they can find one another in your welcome packet or via the concierge. Hotels also provide welcome packets of daily activities they can participate in. Last, don’t schedule anything for the wedding day because you want them to save their energy for later!

End With A Bang: Saying goodbye is never easy (especially after a wonderful wedding weekend!), but there are ways to make it better. Brunch is one option. If you go that route, keep it informal and let people drop in anytime between 10 a.m. and noon so they can sleep in and pack.

Another luxurious alternative? Treating your attendees to breakfast in bed. You can have items such as pastries, fruit bowls, coffee-filled French presses, and local papers delivered to rooms for bleary-eyed guests to enjoy at their leisure.

Finally, travel hassles risk tainting guests’ memory of the trip. To smooth their departure as much as possible, organize shuttle buses to bring them to the airport, suggests Hanlin, or prepare a box lunch for the flight so everyone feels pampered on the way home


54 Comments (+add yours?)

  1. Carletta Jeancharles
    Jan 22, 2012 @ 14:36:17

    Valuable information. Lucky me I found your site by accident, and I am shocked why this accident did not happened earlier! I bookmarked it.


  2. beethankful
    Jun 15, 2012 @ 19:33:36

    great tips!


  3. beethankful
    Jun 21, 2012 @ 21:02:09

    I am so loving the picture o the drinks, looks so refreshing


  4. beethankful
    Jun 22, 2012 @ 19:01:33

    A jamaican book on the language is a great addition too


  5. yollyscott
    Jun 23, 2012 @ 14:12:52

    true true…re the language book.


  6. beethankful
    Jun 23, 2012 @ 20:59:59

    these are really great tips


  7. beethankful
    Jun 23, 2012 @ 21:00:16

    your tips always show great research


  8. yollyscott
    Jun 24, 2012 @ 10:26:07



  9. beethankful
    Jun 27, 2012 @ 10:21:05

    its great to host the destination wedding in the off-season


  10. beethankful
    Jun 27, 2012 @ 10:21:37

    the staff will be able to focus more on your function


  11. beethankful
    Jun 27, 2012 @ 10:23:15

    be mindful of your guest and the expenses so give them enough notice


  12. beethankful
    Jun 27, 2012 @ 10:25:34

    try to arrange group rates for your guests too


  13. beethankful
    Jun 27, 2012 @ 20:31:17

    Jamaica no problem


  14. yollyscott
    Jun 28, 2012 @ 12:49:36

    choose the location carefully


  15. yollyscott
    Jul 02, 2012 @ 10:00:16

    provide them with maps


  16. yollyscott
    Jul 02, 2012 @ 10:00:36

    important telephone numbers


  17. beethankful
    Jul 12, 2012 @ 10:36:53

    Your guests then need plenty of notice in order to make their arrangements.


  18. beethankful
    Jul 12, 2012 @ 10:37:18

    Upon arrival, a small gift basket of sunscreen, snacks and local maps is a nice way to greet your guests.


  19. beethankful
    Jul 12, 2012 @ 10:37:36

    Also, arrange a few activities for everyone during their stay


  20. beethankful
    Jul 12, 2012 @ 10:39:12

    While a wedding planner may seem like just another expense to add to your budget, having an experienced coordinator can ultimately save you time, trouble and expense.


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